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Project Coordinator

SUMMARY

The Exploratorium Teacher Institute (TI) is a nationally recognized teacher professional development center that promotes inquiry-rich teaching and learning in middle and high school science classrooms. TIs mission is to create and support a collaborative community of teachers, at all levels of their careers, through professional development that joyfully emphasizes the teaching and learning of science as a process for understanding the world around us. TIs body of work includes face-to-face workshops, online courses and resources, and research on teacher learning that has been disseminated via media and peer-reviewed publications. This work is developed locally at the Exploratorium and implemented broadly through regional, national, and international partnerships. Learn more about our work at: http://www.exploratorium.edu/ti.

The Project Coordinator is responsible for providing administrative, logistical, and financial coordination for TI and other projects as needed. The position reports to the Senior Program Manager.

ESSENTIAL FUNCTIONS

Manage space, materials, and logistics for workshops, meetings and special projects. This includes scheduling, catering, classroom reservations, ordering supplies and materials, tracking workshop registration and attendance, fulfilling requests for information about core programming, maintaining a calendar of events for the department, and assistance in workshop set-up and breakdown, as needed.
Serve as the primary point of contact for alumni and other teachers requesting assistance or information about programs.
Coordinate all written information about the program, including eBlasts for alumni, general maintenance of the TI website, and oversight of TI listserv.
Responsible for continued maintenance of the Teacher Institute database. Run queries and extract data for reporting purposes, as needed.
Prepare and track invoices, participant stipends and staff reimbursements. Prepare and complete all department purchases and process and track all bills for payment. Assist with budget preparation, reclassifications and tracking expenses and revenue as needed.
Perform additional duties and assist with special projects as required.

MINIMUM QUALIFICATIONS

BA/BS degree and three years administrative experience, or an equivalent combination of college and work experience
Prior experience in project coordination, particularly in a non-profit institutional or educational setting. Bookkeeping experience highly desirable.
Exceptional interpersonal and communication skills, oral and written. Tactful and diplomatic in dealing with people.
High level of computer literacy (Microsoft Word and Excel required) and database skills (Microsoft Access).
Highly organized and detail-oriented. Accurate, timely, and consistence in performance of duties.
Ability to prioritize tasks and work independently or as part of a team.
Flexible, patient and positive attitude with diverse staff and public.
Excellent written, verbal, and problem-solving skills.
Ability to work on some Saturdays, evenings, and early mornings.

APPLICATION DEADLINE

Open until filled.

This is a regular, full-time (37.5 hours/week), exempt union position that includes benefits. Please no phone calls in regards to this job. To apply, please visit the Exploratorium job page.

http://exploratorium.applytojob.com/apply/dTvFdZJjAT/Project-Coordinator?source=GetMuseumJobs

The Exploratorium is committed to providing equal employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, ancestry, genetic information, citizenship, marital status, pregnancy, veterans status or any other class protected by applicable law.

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